Our Response to COVID-19| Plymouth Christian Academy

Dear PCA families,

We wholeheartedly lean on the assurance that God remains in control of this world. As a faith community amid uncertainty, may we be a people of hope, peace, and light in a world that can be so dim. In John 14:27, Jesus leaves his disciples with these words: "Peace I leave with you; my peace I give you. I do not give to you as the world gives. Do not let your hearts be troubled and do not be afraid." These difficult days could be a time of significant growth in our lives and school family as we give our uncertainties to God and remain committed to educating and equipping our young people. 
 
As Christian educators, we have been and will continue working faithfully to invest spiritually and academically in every student and family throughout the coming weeks. While we won't be gathering together in classrooms, we will be gathering together online. We have been preparing for remote learning in the event we cannot continue with face-to-face learning. Our teachers have been working to create online lessons that are academically robust and spiritually uplifting.
 
Education Continues
School Learning Management Systems, such as Rediker, Google Classroom, One Note, PASS, RightNow Media biblical video instruction with prompts, and Parent Portal exist to deliver remote education to our students during such events. 
 
Kindergarten through 6th-grade curriculum will occur through PASS and Rediker/Parent Portal.
 
Middle school and high school teachers will provide parents and students with curricular delivery unique to each discipline. Teachers will provide instructional videos, write and respond assessments, project-based lessons, technology learning links, written lesson delivery, art projects, and more. 
 
Your classroom teachers will be working virtually. The following are the details you need to know. 
 
Work Hours:
Teacher Virtual Office Hours, 9am-3pm. Your teacher can be contacted via their school email (firstname.lastname@plymouthchristian.org) during these work hours.
 
Lessons Plans:
Beginning this Monday, March 16, your teachers will be sending out a weekly educational plan to you. Stay tuned for a more detailed letter coming shortly regarding all e-Learning plans. 
 
Student Academic Honor Code 
We are finalizing a Student Academic Honor Code that will emphasize academic integrity and honesty as students work through their assignments. That will be emailed to families early next week.
 
Upcoming Trips & Events
The impact of these changes in the lives of our families is unprecedented, and we know that our students, especially our seniors, will be grieving the loss of many of their final milestones here at PCA. With that in mind, decisions have been made about our upcoming trips, beginning with the senior trip to Costa Rica.
 
The scheduled trip to Costa Rica for the week of March 29-April 4 has been canceled. However, our goal is to reschedule this trip before the end of this school year. Mr. Murray will be working with Joshua Expeditions. He plans to exhaust all possible scenarios to have this trip take place. Please stay tuned as we work through these details. 
 
The Washington, DC trip will be postponed until the 2020-21 school year. At that time, we will take both our sophomores and juniors. 
 
The Creation Museum trip for 8th grade will be postponed until the 2020-21 school year. At that time, we will take both our 8th & 9th-grade students. 
 
ExPlore Week refunds are being processed today and could take up to five business days until you see the return in your account.
 
Student Statesmanship Institute is being rescheduled for the 2020-21 school year.
 
Campus & Staff Availability 
Following the governor's directive, PCA will close beginning Monday, March 16. We are asking all students to take books, supplies, and needed materials home with them today, Friday, March 13. If your student is not here today or forgot a critical item, you will be able to retrieve it during the following:
  • Sunday, March 15, between 8:20am-11am.  Preschool, Begindergarten, and Kindergarten items are on a table in the hallway near the reception desk in the church building. All other classrooms will be open at this time to retrieve items from your child's desk or locker. 
  • Monday, March 16, between the hours of 9am-3pm 
  • After Monday, March 16, to make an appointment, please contact Mrs. Huntsman at caryn.huntsman@plymouthchristian.org.
We commit to providing communication every Tuesday and Friday from Caryn Huntsman and our school/church task force. You'll receive emails via Constant Contact. If you are not receiving those emails at this time, please contact Peggy Paulson at peggy.paulson@plymouthchristian.org.
 
After 3pm on Monday, March 16, staff and administrators will be working virtually from home. Phones from PCA will be forwarded to the respective staff members and offices. 
The following are the Virtual Office Hours and Contact Information: 
 
  • Elementary Office: 9am - 3pm, 734-459-3505, x. 3125
  • Secondary Office:  9am - 3pm, 734-459-3505, x. 3121
  • Caryn Huntsman: 9am-3pm, 734-459-3505, x. 3131
  • Ryan Batson: 9am-3pm, 734-459-3505, x. 3140
  • Matt Windle: 9am-3pm, 734-459-3505, x. 3198
  • Athletic Office: 9am-3pm, 734-459-3505, x. 3117
  • Dana Zambeck: 9am-3pm, 734-459-3505, x. 3118
  • Advancement Office: 9am-3pm, 734-459-3505, x. 3143
  • Business Office: 9am - 3pm, 734-459-3505, x. 3195
  • Admissions Office: 9am - 3pm, 734-459-3505, x. 3190
  • IT Hotline: Help Desk - helpdesk@plymouthchristian.org. Our IT department will work to respond within their office hours of 9am-3pm or within 24 hours. 
Spring Break
After thoughtful discussion with the PCA Administrative Team, Calvary Baptist Church Leadership, and a survey of PCA teachers, the decision has been made to leave our currently scheduled spring break of April 6-13 untouched. PCA will resume school on Tuesday, April 14. Our plan to provide robust online learning over the next three weeks will allow our staff and students the opportunity to enjoy this previously scheduled break week. 
 
Student Gatherings During This Time of Closure
The directive to close school for the next several weeks allows us to join the fight to slow the spread of this illness. By doing so, we are showing love for our community and respect for our government leaders. With that in mind, we have decided that no spring sports practices or robotics team workshops will take place until further notice. We ask that as a family, you talk with your students about the need to refrain from gathering with their friends and hanging out in groups. 
 
Admissions
The spring is a very busy time for our Admissions Office. We have already canceled our upcoming Open House on March 23, but please know that the admissions work will continue. Leanne Windle, Admissions Coordinator, will continue to call and email prospective families, and even provide them links to virtual tours. 
 
Facilities & Cleaning
George Huntsman, PCA's Campus Facilitator, is working with our cleaning company, Corporate Cleaning, on our plans over the next several weeks. They will be doing deep cleaning of all our rooms. In addition to this deep cleaning plan, before returning to school, our buildings will be disinfected by Corporate Cleaning using the Clorox 360 cleaning machine.
 
I will be praying for you all during these trying times. I look forward to seeing how God will use this very unusual time in the history of our school, our community, and the world for His glory!
 
In Him,
Caryn Huntsman
PCA Superintendent

Statement on March 13, 2020, 3pm

Health & Wellness | Plymouth Christian Academy

We understand the fear that the COVID-19 outbreak is generating and while we are preparing, we also look to the Lord for our guidance and protection. We want you to know that as a school and church team, we are meeting regularly to stay up-to-date on this global pandemic. At this time, we will continue to meet as a school, taking the precautions and instituting measures we have been recommending for the past month. 

As a school, our cleaning company, Corporate Cleaning, disinfects desks, doorknobs, and hard surfaces daily. We are also ensuring that there are soap and hand sanitizers in all dispensers and encouraging everyone to remind students about the importance of hand washing. In addition to the regular cleaning, over the winter break, Corporate Cleaning, swept through our building using their latest technology, the Clorox 360, to disinfect all the rooms. You can learn more about this technology HERE. We will evaluate the use of this technology again. 

As a family, you can assist us to keep our community healthy. To prevent widespread illness in school, we recommend that your child stay home from school if experiencing flu or cold symptoms. To decide whether or not to send your child to school, please consider the following: A student who has a fever should remain at home until "fever free" for a minimum of 24 hours. A temperature of 100 or higher is considered a fever. Keeping a sick child at home will minimize the spread of infections and viruses in the classroom.

To review the previous communications from Plymouth Christian to our community, please click the following links: 

February 28, 2020

March 10, 2020

March 12, 2020

March 12, 2020

Clean Hands

To help prevent the flu and other colds, practice good hygiene habits and remember, “Life is better with clean hands.” Students are given plenty of time to wash their hands. Here are the 5 steps to washing your hands correctly. Follow these five steps every time:

Wet your hands with clean, running water (warm or cold), and apply soap.

    1. Lather your hands by rubbing them together with the soap.
    2. Lather the backs of your hands, between your fingers, and under your nails.
    3. Scrub your hands for at least 20 seconds. Need a timer? Hum the “Happy Birthday” song from beginning to end twice.
    4. Rinse your hands well under clean, running water.
    5. Dry your hands using a clean towel or air-dry them.

Q & A: Daily Operations, Upcoming Trips, General Information

What is PCA doing on a daily basis to prevent illness?

We continue to have hand sanitizers at all entrances, classrooms, lunchrooms and gathering areas and continue engaging in common sense strategies to combat the spread of flu and viruses.  Most viruses spread the same way other cold-causing viruses do: through infected people coughing and sneezing, by touching an infected person's hands or face, or by touching things such as door knobs that infected people have touched. PCA’s faculty and staff, school custodial staff and cleaning crews have also been advised to focus on frequently touched locations, like doorknobs and bathroom facilities. Plymouth Christian works hard to maintain these practices, and we spend time teaching the children to do these things as well. Please help us by reinforcing these things at home!

What about the senior trip to Costa Rica?

Our senior trip is coordinated by the travel company, Joshua Expeditions. We have contacted Joshua Expeditions with regard to our upcoming trip to Costa Rica. Joshua Expeditions' position on travel reflects the information provided by the CDC, WHO, and the US State Department. 

"Please know that safety is continually our top priority for our travel groups. We are currently taking all necessary measures to ensure that our Travel Guides and Directors are up to date on all preventive measures regarding general hygiene and germ prevention as well as updating trip itineraries to reflect similar preventative measures. We also recommend for any international travel, coronavirus or not, for you to register through the US State Department's Smart Traveler Enrollment Program. This will also aid in the unlikely occurrence that Joshua Expeditions needs to work with the US Government to safely transport your group home in case of a quarantine. Click this link to register: https://step.state.gov/step/."

Thank you, 

Chat Cutting

Director of Coordinators, Joshua Expeditions

US Embassy in Costa Rica

What about the sophomore trip to Washington, D.C.?

There are a growing number of COVID-19 cases in Washington, D.C. The following places have been closed to the public through the end of the month:

  1. The U.S. Capitol
  2. White House
  3. Smithsonian Museums
  4. Supreme Court
  5. Library of Congress 

The situation remains extremely fluid. Please see the most recent update by the DC Health Department HERE

 

What about the 8th grade trip to the Creation Museum?

There are currently reported cases of COVID-19 in both Ohio and Kentucky. Please see the health department links below: 

Ohio Department of Health

Kentucky Cabinet for Health and Family Services

What are PCA's plans to continue quality education in an emergency situation that required closing school?

Our goal is to continue to provide quality education that can be accomplished even during emergencies.  Plymouth Christian has plans in place for learning utilizing on-line technologies such as PASS, Google Classroom and One Note.

How does COVID-19 spread?

Person-to-person spread

The virus is thought to spread mainly from person-to-person.

  • Between people who are in close contact with one another (within about 6 feet).
  • Through respiratory droplets produced when an infected person coughs or sneezes.

These droplets can land in the mouths or noses of people who are nearby or possibly be inhaled into the lungs.

Can someone spread the virus without being sick?

  • People are thought to be most contagious when they are most symptomatic (the sickest).
  • Some spread might be possible before people show symptoms; there have been reports of this occurring with this new coronavirus, but this is not thought to be the main way the virus spreads.

Spread from contact with infected surfaces or objects

It may be possible that a person can get COVID-19 by touching a surface or object that has the virus on it and then touching their own mouth, nose, or possibly their eyes, but this is not thought to be the main way the virus spreads.

How easily the virus spreads

How easily a virus spreads from person-to-person can vary. Some viruses are highly contagious (spread easily), like measles, while other viruses do not spread as easily. Another factor is whether the spread is sustained, spreading continually without stopping.

The virus that causes COVID-19 seems to be spreading easily and sustainably in the community (“community spread”) in some affected geographic areas.

Information from CDC

How can we protect ourselves?

Visit the COVID-19 Prevention and Treatment page to learn about how to protect yourself. 

Information from the CDC

What are the symptoms of COVID-19?

Reported illnesses have ranged from mild symptoms to severe illness and death for confirmed coronavirus disease 2019 (COVID-19) cases.

Symptoms may appear 2-14 days after exposure*:

  • Fever
  • Cough
  • Shortness of breath
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Call your healthcare professional if you develop symptoms, and have been in close contact with a person known to have COVID-19 or if you have recently traveled from an area with widespread or ongoing community spread of COVID-19.

Learn how to protect yourself

Information taken directly from the CDC's website. 
What should you do if you are sick?

Call ahead to a healthcare professional if you develop a fever1 and symptoms of respiratory illness, such as cough or difficulty breathing, and have been in close contact2 with a person known to have COVID-19 or if you live in or have recently traveled to an area with the ongoing spread. Tell your healthcare professional about your recent travel or contact. Your healthcare professional will work with your state’s public health department and CDC to determine if you need to be tested for COVID-19.

Information taken from the CDC website

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